How to Upload to myUCF Grades
1. Open the gradebook on your computer in Excel.
2. Then, click “File” and “Save As”, and scroll through the “file type” to “CSV”(Comma Delimited) and select that. Click SAVE (a notification may pop up; click YES or OK).
3. Open your browser and log in to myUCF. Select your course under myUCF Grades.
4. Under “Records,” pull down the menu choices and select “Import student data” and click GO.
5. Click BROWSE to import a file (do not try to type a file name). This will open a popup to browse for a file. Note: at the moment, it is looking to browse through the files on the server, not your home computer. You must first upload the file to the server. At the bottom of the popup is a section for Upload File. Click BROWSE here and navigate your home computer to find the file you wish to upload, and double click it (or click once to highlight and then click on OPEN).
6. On the popup now click the UPLOAD button. The file should appear in the “My Files” folder near the top of the popup window, and the radio button should be selected. Click the “Add Selected” button at the bottom-left of the popup to select this file for importing from the server into myUCF Grades.
7. Back on the main browser window, the filename should now appear in the box. Click the IMPORT button to finish.
8. A confirmation screen for each “new column” will appear. Unless you are intentionally overwriting an existing column, the “select” menu should be set for “create new” each time. Click CONTINUE until all new columns have been added. Click CONTINUE at the final confirmation.
9. The “New Fields” area at the top allows you to decide if each column should be numeric or alphanumeric (note: if you’ll want myUCF Grades to do any grade calculations for you, make sure you select numeric; otherwise it doesn’t matter). Click CONTINUE at the bottom when you have finished specifying what kind of data appears in each column.
10. A screen appears indicating that the update is in progress and may take several minutes to complete. The revised grades should appear automatically when finished.
11. Once the grades are uploaded, they are visible only to the instructor. You must "release" the column to students before they can view it. Click "Manage Columns," place a checkmark above the column(s) in question, and select "Yes" under the pulldown menu for Release Columns and click GO.
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For Further Assistance
If you're having difficulty locating the Grades pagelet or trouble accessing it, contact the UCF Help Desk (407-823-5117 or helpdesk@mail.ucf.edu). The Faculty Center (407-823-3544 or fctl@mail.ucf.edu) is happy to consult with you about further applications or complications using myUCF Grades. Additionally, the Faculty Center offers regular workshops and one-on-one consultations on creating and maintaining Excel gradebooks.
