Knight's E-Mail

Introduction

The official email system for UCF students is Knight's E-Mail. As of Fall 2009, all students are required to use Knight's E-Mail. External email addresses at places such as Yahoo, Google, AOL and others will not be used when university emails are sent. Students will need Knight's E-Mail to read all emails having to do with advising, class registration, financial aid, or Webcourses. All communication from faculty members and their classes also come through Knight's E-Mail.

Knight's E-Mail is also available to faculty. Faculty are still encouraged to use their @ucf.edu Outlook Exchange account (which is created from within the faculty member's department). Students sign up for Knight's E-Mail individually, and are allowed to keep their accounts after they leave UCF.

Features

Knight's E-Mail includes a full e-mail system, including sub-folders and mail forwarding to and from Knight's E-Mail, as well as an ability to check email from a mobile phone. There are numerous other features besides email that make Knight's E-Mail an advantageous tool for student organization. These features also enhance learning and studying opportunities:

  • calendar - may be shared with others
  • events - linked with calendar
  • profile - create a "web page" visible to others at UCF
  • social networking - click around to the profiles for other Knight's E-Mail users
  • Office 365 - free access to most Microsoft Office programs (Word*, Excel*, OneNote*, Outlook, PowerPoint*, Publisher, InfoPath, and Access) for installation on up to 5 personal devices—including PC, Mac, phone, and tablet. See instructions below on how to download software.
    * - includes online version
  • photo storage and sharing - upload photos, store in albums, view slideshow, share photos, tag photos with the names of the people pictured (and link to their profiles), comment on photos.
  • stream Internet subscriptions - the profile page can function as an RSS reader to receive updates and feeds from multiple external Web sites such as Facebook, Flickr, Photobucket, external blogs, and many others.
  • online file storage - like a flash drive in the Internet, OneDrive allows users to store up to 15 GB of data online in a personal account, and unlimited storage in an organizational account. All file types are allowed. These files may be shared, individually or as a group, with other users of Knight's E-Mail, at the discretion of the file owner. Note: this is accomplished by creating the folder and "inviting" others via Knight's E-Mail (must be Knight's E-Mail) addresses - do not skip the email invitation. Students also must keep that email and click on the folder link each time they wish to access the shared folder.
  • blog - the Spaces section of Knight's E-Mail functions as an automated blog-creation and hosting tool, enabling blog posts, attachments, links, and comments.
  • groupwork - students may use either the Groups tool or Office 365 to create working groups that can share documents that are saved online, work jointly or asynchronously on wiki-type projects, and even coordinate calendars.

OneDrive Instructions - Share Class Notes (or other files) With Students

  1. To use the OneDrive, click on the MORE button and select OneDrive.
  2. From here, you can create a new folder and give it a unique name for your class.
  3. Select 'Everyone (public)' for the sharing option and click NEXT.
  4. Browse to upload any files and click UPLOAD. All file types are allowed, including PowerPoint.
  5. The page will reload to show your files. Copy the URL in the browser's address bar and provide this to your students (perhaps via email or on the syllabus); they will not need to sign in to Knight's E-Mail to view your folder if you've shared it publicly.
  6. (Optional) If you wish to share the folder only with your class, you must first change permissions. Click on the link for sharing and then click to 'Edit permissions.' Uncheck 'everyone' and type or paste in student email addresses in the field at the bottom. If desired, you can paste invitations to multiple people all at once, such as from your roster in Excel. Note: for this to work, students must have a Knight's E-Mail account. Those with a different kind of e-mail address on file will not receive a link to your folder; it will be as if you didn't include them on the invitation. Do not skip the step to 'send invitations,' as this e-mail to them provides them a direct link to your OneDrive folder. If they lose this e-mail and the link, they will have to 'add' your to their Network to see your folder.

Knight's E-Mail Account Creation

Sign up for Knight's E-Mail at http://www.knightsemail.ucf.edu.

For step-by-step instructions, refer also to the official instructions for creating an account produced by Computer Services & Telecommunications.

Downloading and Installing Office Software through Knights E-Mail

Once you have a Knights E-Mail account, follow the steps produced by Computer Services & Telecommunications to install Office on your devices.

Additional Assistance

Technical support and user accounts are maintained by Computer Services. For help with ideas on how to leverage the tools of Knight's E-Mail during your class or as a part of the larger curriculum, contact the Faculty Center. We can be reached at 407-823-3544 or fctl@ucf.edu.

 
 

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