Frequently Asked Questions

Q: Is it required to submit final grades online?
A: Online final grade submission is optional through Fall 2008. In Spring 2009, the plan is to accept final grades only online.

Q: Do I have a choice between an "online bubble form" and the Excel file upload?
A: In Summer 2008, there is no upload functionality for final grades. Upload functionality will be added in Fall 2008, and from that point forward, either online method may be used to submit final grades.

Q: Is it advisable to use the "online bubble form" for large classes?
A: A timeout function in the system can make it difficult to use the "online bubble form" for large classes (50 or more students). One recommended strategy would be to click the SAVE button at the bottom after every 25 students; otherwise, the work may be lost. Very large classes (100 or more students) are encouraged to use the Final Grade Roster paper form instead until the upload capability becomes available in Fall 2008.

Q: Will I be able to click a single button and submit grades from Webcourses or myUCF Grades?
A: Not at this time. These tools operate independently of each other. However, all of them allow for export of Excel files, and you can take the grade calculation from that exported file, and paste it into a file provided by the Registar's Office that is already formatted for upload (this option is only possible in Summer 2008 B/C and beyond).

Q: Can my GTA or Grader do this for me?
A: Three layers of security clearance (PeopleSoft, Registrar, Computer Services) are required to access final grade rosters online and GTAs/Graders are not normally granted these clearances. In the event a different person does initially input grades, the Registrar's Office asks that the instructor of record log in after final grades are initially selected, and certify them as "Approved" and then click the SAVE button.

Q: Can a department assistant enter these grades for all of our classes?
A: The Registar's Office prefers that instructors of record input the grades into the system.

Q: Can I change final grades after they've been entered (or submitted)?
A: Yes, until the Registrar "posts" the final grades, they can be changed by the instructor of record. Simply switch the Approval Status view to "Not Reviewed" and the final grades become editable again.

Q: What happens if I submit final grades both online and with the paper form?
A: If the final grades are entered online first, the paper copy will be ignored because final grades already exist. If the paper copy is received first, an instructor going online to enter final grades may discover that the final grades are already in place. If changes are needed, final grades can be changed online until the Registrar posts grades and the "official grade" column is no longer empty.

Q: Do I have to keep a copy for my records?
A: We do recommend that you keep a copy. There is a button near the bottom of the roster to switch to a Printable view, and an icon at the top-right of the roster allows you to download the completed roster to Excel.

For Further Assistance

Contact the Registrar's Office (grades@mail.ucf.edu; 407-823-3013) for online grading assistance, such as missing rosters or missing students, and questions about policy. Contact the Faculty Center (fctl@mail.ucf.edu; 407-823-3544) for questions about how to use the tools for online final grade submission.