Faculty and Employee Handbook
The online Faculty Handbook, maintained by the Office of Faculty Affairs, contains links to many important regulations, policies, procedures, and guidelines to UCF employment (including the collective bargaining agreement). There are also sections on evaluations, tenure, awards, and sabbaticals: http://facultyaffairs.ucf.edu.
UCF Policy Manual
The UCF Policy Manual (http://policies.ucf.edu/) lists policies for all employees and students at the univeristy. Faculty-specific policies include the Grading Policy, Course Syllabi, Final Exams, and Make-Up Assignments For Authorized University Events or Co-curricular Activities.
In 2009, the Provost issued an email about religious holidays: "It is the practice of the University of Central Florida to reasonably accommodate the religious observances, practices, and beliefs of individuals in regard to admissions, class attendance, and the scheduling of examinations and work assignments. If a test or mid-term exam is scheduled on a religious holiday, the university catalog states that students may request an alternate day for the exam and observe the holiday without penalty. Students are expected to notify their instructor in advance if they intend to observe a holy day of their religious faith."
FERPA
The Family Educational Rights and Privacy Act (FERPA) of 1974 stipulates that student records (including grades) be kept confidential. This has ramifications for many faculty functions, including a requirement that grades be posted securely.
The UCF Registrar's Office maintains a Web site on FERPA. Faculty should visit this site to become acquainted with FERPA.
Additionally, instructors are encouraged to complete the online FERPA training provided by the Registrar's Office, which will show up as an official PeopleSoft training certificate:
- Log on to the myUCF portal using your PID and myUCF password
- On the myUCF menu select Employee Self Service
- Next select Learning and Development
- Then select Request Training Enrollment
- Choose one of the four search methods to continue the enrollment process (search by course name:"SR FERPA Training-Web" or course number "SR100W")
- Once you submit the training request, you should receive an e-mail confirming your enrollment. The e-mail will be sent to the primary e-mail address indicated on your Personal Information Summary page in Employee Self Service.
Student Records online courses are provided through Webcourses@UCF delivery platform, which is hosted on the World Wide Web. You will be granted access to the online course(s) within the next 24 business hours. When the 24-hour waiting period elapses, you may access the online course(s) through the myUCF portal by clicking the "Online Course Tools" tab. The course hyperlink will be listed under the Webcourses@UCF pagelet.
Additional Academic Regulations
Preventing Discrimination
The University hosts numerous workshops on preventing discrimination that apply to all employees, faculty members, and students employed as graduate assistants. To find the next workshops, access the list in the Portal using these steps:
- log in to myUCF
- click "Employee Self-Service" in the left-side menu
- click "Learning and Development"
- click "Request Training"
- click "Search by Course Name"
- type “Preventing” in the text box (do not use quotation marks) and click SEARCH
- under “Preventing Discrimination-ALL" (course DPT), click “View Available Sessions” to see the upcoming workshops.
