New Faculty Resources

Welcome to UCF! The Faculty Center provides you with much of the important general information you need as a new faculty member. We hope you will find it useful. Your individual departments will also have specific information and processes necessary to your work. Be sure to contact your Chair to learn other essentials as soon as possible.

Hiring Process

New faculty members at UCF are hired by individual departments. As with all hiring processes, the new faculty hiring process at UCF requires that several forms be completed and advanced through a system that includes your home department and the Human Resources Department. Your driver's license and Social Security card will be photocopied at your department.

Forms you will need to complete include:

  • Direct Deposit Form: (https://hr.ucf.edu/files/Direct_Deposit_Devolution.pdf) - completed after all other paperwork has been processed).
  • W-4 form (http://www.irs.gov/pub/irs-pdf/fw4.pdf) - completed after all other paperwork has been processed).
  • Several forms will be required to sign up for your benefits. Be sure to complete and submit these by the required HR deadline to ensure coverage.
  • Your department might require other documents such as a curriculum vitae and written letters of recommendation.
  • Background Checks: A national criminal background check is required for all faculty new hires for all regular line and adjunct (OPS) faculty positions. A background check is required for returning adjunct faculty members who have been off the UCF payroll for more than one year. The signed Faculty Disclosure and Release of Information Form along with a signed copy of the Faculty Applicant Affirmation should be sent by the college/department to Recruitment for completion of the background check prior to extending a job offer. For further information, contact Recruitment at employment@mail.ucf.edu. More information can also be found on HR's Background Checks page.

Other forms that must be generated by your department:

  • Personnel Action Form (PAF). This is the major form for your hiring process, and must be processed through the system before all other forms.

Questions about your hiring should be directed to your department.

Two Required Orientations

New faculty members at UCF participate in two required orientations, each having very different purposes:

Human Resources New Faculty Benefits and Payroll Orientation at which you will complete the paperwork necessary for these two very important areas. Half-day sessions are scheduled during early August (the contract start date is always August 8 every year). New faculty who desire to be covered by health insurance beginning in September must submit enrollment forms in August. This Orientation is hosted by Human Resources.

The New Faculty Academic Orientation at which you will learn about various policies and procedures (including Tenure and Promotion) that impact your various roles as members of the UCF Faculty. The Faculty Center for Teaching and Learning is your host for the Academic Orientation. The two-day event takes place in the Student Union and Classroom 1 buildings on the Orlando Campus. Each day of the orientation is filled with important activities that will provide valuable information to enable you to have a successful start to your career at UCF. At the Academic Orientation you will meet the President, Provost, Deans, Chairs, other new faculty, and Directors of support departments. These days also include complimentary breakfast and luncheon events.

Employee Numbers: Empl-ID and NID

As part of the hiring process, you will be assigned two identifiers:

Empl-ID (employee ID): a 7-digit number
NID (network ID): an identifier used for network and computer systems access, often part of your first and last name

To find out your NID, you can go to the sign-in page for myUCF and click on What is my NID? beneath the "Sign on" button. You will be prompted to enter your first name, last name, and email address.

If the system cannot find a record for you, then either your PAF has not been fully processed or your NID has not been generated. You may wish to check with your department to verify all necessary materials have been submitted.

To reset your NID password, visit http://mynid.ucf.edu/.

Parking

  • If you are teaching at a regional campus, check with the administration office at your regional campus to inquire whether parking permits are required. At some, such as the Cocoa campus, the permit is free but you must obtain it from the office.
  • If you are teaching on the Orlando campus, you will need to buy a parking permit. You will need a PID to purchase your parking permit online. If you do not yet have a PID, complete as much of the online registration form (see below) as you can and then bring your hire letter or contract, plus your driver's license, to the Parking Office at the South Garage ("Garage B") to purchase the permit in person.
  • Visit https://secure.parking.ucf.edu/ to apply for a parking permit. All vehicles must be registered online before you can click to purchase a permit for the semester (or the year).
  • Note that faculty members are required to purchase the "A" permits, which allows for parking in faculty lots as well as student lots.

Textbooks and Desk Copies

In many departments, a central coordinator orders all the textbooks for everyone; inquire whether this is true in your department. If you are joining UCF with little time before the start of the semester, you will want to check first that the books have been ordered, and physically check that they are available for students for purchase in the bookstore.

Desk copies are typically arranged through a campus representative from the book publisher. One common method to be put in touch with this person is to ask a colleague or your department chair to email that representative with your name and contact information. If time is critical before the semester, you can arrange to acquire a desk copy of the textbook from the UCF bookstore. Your department chair or department administrative assistant can give you a letter that will enable you to pick up a copy of the text at the bookstore. When the desk copy you have ordered arrives, take it to your administrative assistant who will then deliver it to the bookstore to replace the one you were given.

Faculty ID Card

To acquire your faculty ID card, which you will need on a regular basis, you can present your hire letter or contract at UCF Card Services. You will need a faculty ID card if you wish to use the Library. Also, to manually re-set your online passwords you will need a number that is printed on your faculty ID card.

Meet Your Librarian

Each UCF department or program is assigned a librarian who acts as the collection development liaison. The liaisons assist the faculty with collection recommendations, place orders on the department's behalf, and communicate with department faculty about collection needs, development plans, and notable new additions.

See the list of Library Liaisons here: http://library.ucf.edu/CollectionMgmt/collectiondevelopment/librarians/

Faculty Email Account

Most (but not all) departments on campus use Outlook/Exchange email, with the address format first.last@ucf.edu. Your department must initiate the creation of an email account for you. After the account is created, you can access email from Outlook, or by using the web-based interface at http://webmail.ucf.edu.

Your designated ePAF Originator has been assigned the Outlook Requestor role. This role gives them the ability to request new accounts online. Only employees with Requestor role will have access to the PeopleSoft forms required to submit account requests for employees.

If you have any questions about account requests please contact the Service Desk or visit the website http://www.servicedesk.ucf.edu for more information.

Office Hours

The University does not have a set policy for minimum number of office hours to hold, though instructors are required to post their office hours. Some colleges and departments do have individual requirements; check with your department chair for guidance.

Semester Essentials

After you have your PID, you will be able to use many of the electronic resources available to faculty members, such as online rosters, photographs of your students, and course webpages:

Syllabus Information

Your course is part of a program of courses and its content includes program student learning objectives (even if this is a General Education Program course). Even if you "inherit" a syllabus from a previous instructor, it is important that you verify the required course objectives or student learning outcomes, and how all the pieces of the course (readings, activities, assignments, assessments) fit together to achieve these objectives and outcomes. Be sure you discuss these and other course requirements determined by the program faculty with your Chair before developing your syllabus.

Grading and Grade Submission

The University does not have a required grade distribution/scale, and also does not stipulate whether faculty members must use plus/minus grading or flat grading (check with your department to see if there are program or college requirements). There is no A+ grade possible at UCF.

Grade submission occurs at myUCF under "View My Teaching Schedule." The grade roster will not be visible until the last week of classes. Instructors may choose to input grades individually or upload a spreadsheet.

"F" grades require reporting the student's last date of attendance. Incomplete ("I") grades require attendance reporting as well as filling out an Incomplete form. I-grades are to be used in case of end-of-semester emergency only.

Students reported for academic dishonesty in a given class are to receive a "Z" designation next to their letter grade (so transcript grade such as FZ or CZ are possible).

Technology Tools at UCF

This section provides information about:

Pedagogy Ideas/Assistance

This section provides information about:

Books on How to Teach in Your Discipline

There are some worthwhile generic books on how to teach in higher education (McKeachie's Teaching Tips, Tools for Teaching by Barbara Gross Davis) available at the UCF Library and the Faculty Center's library, available for checkout. You may also wish to peruse this listing of books that discuss discipline-specific teaching methods.

Professional Development: Faculty Center Consultations

The Faculty Center's primary mission is to support and promote faculty in their roles as teachers, researchers, scholars, and as members of UCF and the Central Florida community. Essential to such support is the enhancement of faculty success at any career stage and the promotion of collegiality. Our services, resources, and events are available to all university instructors, including full- and part-time faculty and graduate teaching assistants. We seek to promote 1) excellence in teaching and learning, 2) successful research and creative endeavors, 3) professional fulfillment, and 4) partnerships with other academic institutions and the regional, national and international community. In terms of services, the Faculty Center:

  • Provides a place to share with other faculty in a quiet and confidential environment;
  • Supports and sponsors learning communities;
  • Provides peer observations and videotaping of faculty that are confidential and informative;
  • Assists faculty in developing professional portfolios.

We encourage all faculty members to consider the Faculty Center as a haven and safe place at the university, where discussions are held in confidence. We welcome drop-ins, appointments, phone calls, and emails.

Professional Development: Events at the Faculty Center

UCF faculty are encouraged to participate in seasonal and ongoing events at the Faculty Center. Our major events include two faculty development conferences internal to our university, one in summer and one in winter. The Summer Conference is sponsored by multiple offices including the Office of Diversity Initiatives and Office of International Studies, in addition to the Faculty Center.

We also recommend that you participate often in our faculty learning communities, which examine important and new topics in teaching and learning. Our monthly workshops offer a bevy of subjects, ranging from new technologies to eternal issues in classroom instruction. All events with the Faculty Center are free to participants.

 

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