Procedures

Several of the more common advising functions are described below. For additional assistance, contact your college advising office.

Degree Audit (and similar functions)

Faculty members with Advisor access in myUCF can find at-a-glance information on student records, progress toward graduation, and other confidential information. Remember that student records (including grades) are considered FERPA-protected information, and should be kept private.

To access a student's information:

  1. Log in to myUCF.
  2. Under "Faculty/Advisor Self-Service" in the top-left menu, select "Advisors."
  3. If you haven't been assigned students specifically, click on "View Any Student" and enter the student's ID number or last name to search for the student.
  4. The Advisee Student Center will load, which will display some personal information right away. More academic records (such as degree audits or grades) can be found under the pulldown menu labeled "Other Academic."

If you do not have a link for Advisors under "Faculty/Advisor Self-Service," speak with your department chair to obtain access.

Student Questions to be Referred to College Advising Offices

Many student questions are best referred to the College Advising Office (and faculty should always feel free to contact their College Advising Office if in doubt). The following are student situations that should be referred to the College Advising Office directly:

  • Withdraw from a class
  • Grade Forgiveness
  • Degree Audit
  • Change Major
  • Probation
  • File "Intent to Graduate" Form

Other Common Student Questions/Concerns

The following lists several of the most common student questions/concerns that have to do with advising, and some pointers for where to send them, as compiled by Judy Sindlinger (COHPA).

STUDENT CONCERN REFER TO

I need to reapply to UCF

Forms on line at Registrar Office- www.registrar.ucf.edu  (Millican Hall 161)

I need a catalog
New Advising Guide (Free of Charge)

Only on line at  http://catalog.ucf.edu
Campus Bookstore

I need to change my address/name

Online at myUCF or Registrar Office (Millican Hall 161)

I have a problem with MY UCF or
I have a problem with my password

Registrar Office (Millican Hall 161)
Contact the help desk at 407-823-5117

I have a HOLD on my registration

Dept. who place hold or Cashier’s Office (Pay fee)/or Registrar Office (Millican Hall)

I need an Override as course is closed

Department  offering the course

I need a Transient Student form

From your web browser, go to www.facts.org and submit the transient form electronically.

I need to Add/Drop a course

myUCF Registration System

I want to submit a Grade Appeal

Instructor/Department/Chair/Asst. Dean/Dean of college offering course

I have an Incomplete (I)

See Instructor who awarded the grade

I need approval for Transfer Courses to go to General Education courses

On-line at Academic Services (Millican Hall 210) or  http://www.academicservices.ucf.edu

I need approval for transfer course as a course substitution for major

Program Coordinator of major

I want to discuss my program or career

Faculty Advisor or Program Coordinator of major

I am struggling with one of my classes

See the professor, then SARC (Student Academic Resources Center, Phillips Hall) 

I need a copy of my transcripts

On line at Registrar Office (Millican Hall 161)

 

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